Preparing for the Platinum Jubilee bank holiday - What employers need to know!
The Queen's Platinum Jubilee will be gloriously celebrated with an extra bank holiday this week. If you're a small business and want to know how the extra day off will affect your company and holiday requests - read on!
The Queen's Platinum Jubilee is just a few days away, and with the extra bank holiday, some employers remain unsure as to how the extra day should be managed.
It's not as simple as putting an extra day in the calendar for managers, however, due to changes in the bank holiday holiday calendar, the late May bank holiday will now fall on Thursday 2nd June, coinciding with the royal bank holiday.
As a result, you may find yourself with several queries. You don't have much time to prepare, and any errors could lead to disgruntled employees...
Don't worry, we are here to help! Here's how it works:
Are employees entitled to the extra day?
Get your contracts at the ready!
If employee contracts state that they get 20 days holiday PLUS bank holidays' they're automatically entitled to the extra day (happy days!)
If their contract states they get 20 days plus 8 bank holidays, and lists those bank holidays, they're not entitled to the extra day off.
Employees in Scotland are treated the same as point two, and because they already have an extra day off each year already, theirs would say "20 days plus nine bank holidays," followed by a list of the holidays.
Employees also don’t get the extra day off if their contracts specify that they get 28 days or 5.6 weeks off including the Bank Holidays.
It's entirely up to you whether or not to give your staff an extra day off. If you do, make sure that everyone has another day off. If you don't, your employees may accuse you of treating them unfairly, leaving you open to claims.
What about the May Bank Holiday, which has been rescheduled?
Nothing changes if employees' contracts state that they will be off work for the "late May bank holiday." It's a little difficult if contracts say employees get "the last Monday of May" off work...
Because, officially, this entitles employees to a day off on the final Monday in May, which they will not receive now that the bank holiday has changed. But don't panic; you can resolve this by consenting to a temporary change to your employees' contracts.
It's possible that employees will have to change their holidays...
Make sure you keep your records up to date so that employees don't take more than their allocated entitlement!
If your employees have already requested time off for the Jubilee Bank Holiday, they may need to update their requests now that the holidays have changed.
If an employee has scheduled leave for Friday 3rd June, they may need to cancel it if they are now eligible for the day off as part of their public holiday entitlement.
Managing holidays with breathe is easy as pie!
As seen previously with the Royal Wedding, the Jubilee Bank Holiday has caused a lot of confusion for employers. However, with our Breathe HR Software (perfect for small businesses!) managing the extra bank holiday is super easy! You don't have to do anything because the software corrects the dates for you and we fully manage it for you, making your HR admin a doddle!
For an overview of Breathe and to see how it can help your business, visit our Breathe page here or call us on 01327 640070 to book your free demonstration!
We hope this post has been helpful and if you have any queries relating o this, or any other HR issue, feel free to contact us on 01327 640070 or email us at email@example.com